Fill out incident forms

Depending on what occurred during an incident, you need to fill out different forms for submission to various government agencies.

Note: If you close the incident, any forms associated with the incident that you opened are automatically closed as well. .

Note: You must have purchased FH Mobile Response Premium to fill out forms for an incident in FH Mobile Response. For information on upgrading from FH Mobile Response Basic to Premium, contact your FH sales representative.

  1. (If an incident is not already open) Open an incident, as described in Open an incident.

  2. Click the incident's Forms sub-tab.

    The sub-tab appears, listing any forms already assigned to the incident. By default, the sub-tab is blank.

    Note: If the Forms sub-tab does not appear, it may be hidden through a configuration setting in FH Mobile Response. Information on displaying or hiding the Summary sub-tab is available in Display or hide incident sub-tabs.

  3. Click the Forms file cabinet icon.

    The buttons across the top of the sub-tab activate.

  4. Do any of the following.

    ClosedFill out and save a form

    1. In the hierarchy, select the form you want to fill out for the incident, then click Open.

      The form opens in a separate tab. Fields that have been set up with variables (such as the incident number, date, and time) or with predefined text (such as the station name) are automatically pre-populated in the form.

      Information on pre-populating fields with variables and other text is available in Work with smart forms.

      Note: Fields that are populated with the Incident.ContainerMap variable may take up to 30 seconds to render the incident site map and and open the document.

    2. Closed(Optional) Display the form in your preferred manner.

      1. Increase or decrease the display size of the form in one of these ways.

        • In Zoom, type a specific percentage value for the display size.
        • From View, choose a predefined zoom size.

      2. (Optional) From View, select an option to rotate the form as needed to best display it.

        The ability to rotate a form can be useful for forms printed with landscape orientation.

      3. From Page Layout, select the display method you would like to use to view the form.

        Select this To do this
        Single Display one form page at a time. When you scroll past the top or bottom of the form, the display jumps to the next appropriate page.
        Top to Bottom Display the pages sequentially, with the bottom of the page followed by the top of the next page when scrolling down.
        Double Display two pages at a time next to each other horizontally. When you scroll past the top or bottom of the two pages, the display jumps to the next appropriate two pages.
        Double Top to Bottom Display two pages at a time next to each other horizontally. Scrolling displays the pages sequentially, with the bottom of the pages followed by the top of the next two pages.
        Double Facing This page layout is not currently supported.
        Double Facing Top to Bottom Displays two facing pages next to each other horizontally. The pages scroll sequentially, with the bottom of the pages followed by the top of the next two pages.

      4. (If viewing a multiple-page form) Use the Page number field and the blue left and right arrows to change pages within the form as necessary.

    3. Hover the mouse pointer over a field you would like to edit in the form.

      When the mouse pointer hovers over a field you can edit, it turns from a hand icon () into a pointing finger () icon.

    4. Do one of the following.

      • Click the field to insert the cursor into the field for editing.

        A blinking cursor appears in the field.

      • Right-click the field.

        A pop-up menu appears, containing the field's name, scope of edits, and variable used in the field (if any).

      The second line of controls in the smart form editor populates with the field's name, scope of edits, and variable (if any).

    5. From Scope of Edits, choose the option that indicates how far value changes for that field should propagate.

      Note: Fields with the same name become linked, and edits to any field modify all fields with the same name. Whether the edits affect only forms in the incident, within a specific operational period, or in a single form depends on the option you select.

      Choose this To propagate the change this far
      Incident To all smart forms associated with the incident.
      Plan To all smart forms associated within the same operational period within the incident.
      PDF To only the current smart form (PDF document).

    6. Depending on how you want data supplied to the field, do one of the following.

      ClosedPopulate the field with variable data

      • From Variable, select the variable to use for the field.

        If you export or save the smart form, the values in the exported or saved form become static. Each time you reopen the form from the original list, the variable automatically populates the field with the variable's most-current value.

        Tip: You can also type a variable into the field if you know the variable's syntax. If the text you enter matches one of the variable selections in the menu, the field immediately populates with current values for that variable from the incident.

        Note: White space characters to be entered into fields. Be very careful to use exact syntax when entering variables.

        If the text you enter does not match a variable selection, FH Mobile Response treats the text as a pre-filled value within the form—the text does not update with variable values.

        Note: While most variables fill in text or pictures into single fields within the form, occasionally there is a need to fill in a grid of fields, such as a list of resources and their associated location assignments. When you select a field that has this designation, the list of variables is limited to those specifically intended for grid entry. Selecting one of these fields fills the entire grid with the list variable.

      ClosedPopulate the field with static text

      • In the field you clicked, type the text you want to appear in the form.

        Note: If you reopen the form from the incident's original form list, the text appearing in the form is the original static text of a new form.

    7. (If necessary) Click in fields that are pre-populated with data and edit or delete the data there. .

      Note: You can save your changes if you export or save the form during the incident. However, if you reopen the form from the incident's original form list, the data in these fields automatically populates with the most-current value for variables and with original static text.

    8. Click in blank fields and type additional data needed for the incident.

  5. (Optional, before you close the form) Do any of the following.