Ebola screening

Ebola virus is an infectious and frequently fatal disease marked by fever and severe internal bleeding and organ failure, spread through contact with infected body fluids by a filovirus (Ebola virus). In an Ebola screening, blood samples are collected from the patient and tested to confirm infection. It may take up to three days after symptoms start for the virus to reach detectable levels.

1. (If you have not done so already) Access the EHR module in the ESO Suite.

   1. Do one of the following.

      • (If you are already working in the ESO Suite) Click the Home icon in the upper left corner of the screen.

        

      • (If you have not yet logged in) Log in to the ESO Suite.

        1. In a web browser, go to https://www.esosuite.net/EsoSuite.

           The ESO Suite login screen appears.

        2. Enter your user name, password, and agency name, then click Let's Go.

           If MFA multi-factor authentication is enabled, the Multi-factor authentication dialog box appears, displaying one or more methods you can use to verify your login credentials. The number of methods that appear in the dialog box depends on what MFA methods your ESO Suite administrators enabled in the Admin module.

           Click graphics to open them.

           Information on enabling MFA and specific MFA methods is available in the Admin module online help, in Configure multiple-factor authentication.

           Note: If your ESO Suite administrators have disabled MFA ("opted-out"), this dialog does not appear.

        3. (If the Multi-factor authentication dialog box appears) Depending on which buttons appear in the dialog box, verify your login in one of the following ways.

           With an authenticator application.

           1. Click MFA verification via authenticator app.

              The dialog box updates with boxes for entering the numbers of the authentication code, and the ESO Suite sends an authentication code to the authenticator application installed on your device.

              

           2. Open your authenticator application and note the authentication code currently displayed.

           3. Enter the authentication code displayed in the authenticator application.

           4. Click Log In.

           With a text message (SMS short message service).

           1. Click MFA verification via SMS.

              The dialog box updates with boxes for entering the numbers of the authentication code, and the ESO Suite sends an authentication code to the phone number recorded in your PM records and identified with MFA codes.

              

           2. Enter the authentication code sent to your MFA-registered phone number.

           3. Click Log In.

           With an email message.

           1. Click MFA verification via email.

              The dialog box updates with boxes for entering the numbers of the authentication code, and the ESO Suite sends an authentication code to your agency or department email address, recorded in your PM records.

              

           2. Enter the authentication code sent to your agency or department email address.

           3. Click Log In.

      The ESO Suite landing screen appears.

      Click graphics to open them.

      Note: If MFA multi-factor authentication is enabled, you can access and manage your MFA options through the PM module, on the Settings > Account page, as described in Manage a user account. If your agency or department has enabled MFA but has not purchased the full-featured version of the PM module, you can access your own MFA settings by clicking Change my Multi-Factor Authentication settings on the landing screen, then using the Settings > Account page that appears. If your agency has not enabled MFA, the Change my Multi-Factor Authentication settings link does not appear on the landing screen.

   2. On the top side of the home screen, click EHR.

      Tip: If your screen or browser window is too narrow to display all your agency's ESO Suite module icons, an options icon appears on the right side of the icon bar. If you click the options icon, a menu appears containing additional module icons.

      The EHR screen appears, displaying a list of patient records in the EHR module. The most-recent records appear at the top of the list.

      

      Different record status icons can appear in the list.

      Icon	Status
      	Unlocked/Draft The patient record exists in the ESO Suite database, and all crew members listed in the patient record may edit all fields in the record. ESO Suite administrators and personnel with security roles of either EHR Supervisor or EHR Manager can edit non-clinical fields.
      	Mobile The patient record exists on the mobile device, and has not been synchronized with the ESO Suite database. ESO Suite administrators, personnel with security roles of either EHR Supervisor or EHR Manager, and all crew members listed in the patient record can only access a print view of the record. Once the Mobile record synchronizes with the ESO Suite database. the record reflects its current status.
      	Locked The patient record exists in the ESO Suite database, and is locked. Only non-clinical fields can be edited by crew members listed in the patient record, ESO Suite administrators and personnel with security roles of either EHR Supervisor or EHR Manager.

2. (If you have not done so already) Add a new patient record, or search for the existing patient record you want to work with.

   Information on adding or opening a patient record is available in Add a patient record and Search for a patient record.

   The patient record opens and displays the Incident tab, with the Response bookmark selected in the left pane. Fields appear in the right pane for specifying basic information about the incident

   

   If you manually created a new patient record, the Incident Number and State Tracking Number fields populate automatically with ESO Suite-assigned values. You must enter data in all other required fields.

   If you imported data from a CAD Computer Aided Dispatch system, the Incident Number field populates with the data from that source. Other fields in the EHR module may also populate from these sources, depending on what data was recorded in them before the data was imported into the EHR module.

3. At the top of the page, click the Forms tab.

   The contents of the Forms tab appear, listing all the forms your ESO Suite administrator has enabled in the Admin module.

   

4. Click Ebola Screening.

   The Ebola Screening dialog box appears, with the Onset bookmark selected in the left pane.

   

5. Record the screening data in one of these ways.

   Indicate that you could not obtain the data.

   • In the upper right corner of the dialog box, click UTO, then select the appropriate single option from the menu that appears.

     All sections of the Ebola Screening dialog box update to remove fields and buttons for data collection, and display the reason you were unable to obtain the data.

     

   Record the Ebola screening data.

   1. Collect onset time and date of symptoms.

      Initial Ebola virus symptoms include fever, headache, muscle pain, and chills. Later, a person may experience internal bleeding resulting in vomiting or coughing blood.

      1. For Onset Time, click the number pad icon to the right of the field, then enter the appropriate numerical values from the number pad dialog box that appears for the time someone noticed the symptoms of the Ebola virus beginning.

      2. For Date, click the calendar icon on the right end of the field and select the appropriate date from the calendar that appears for the date someone noticed the symptoms of the Ebola virus beginning.

   2. Record symptoms the patient is experiencing.

      1. In the left pane, click the Symptoms bookmark.

         The right pane scrolls down to the top of the Symptoms section of the page.

         

      2. For Fever > 101.5 F, Severe Headache, Muscle Pain, Weakness, Vomiting & Diarrhea, Abdominal Pain, and Unexplained Bleeding or Bruising, drag the slider button to cover the + (positive) or – (negative) to identify which symptoms the patient is or is-not experiencing.

         

   3. Document the patient's recent travel history.

      The Ebola virus first appeared in what is now Nzara, South Sudan, Yambuku, Democratic Republic of the Congo. The latter occurred in a village near the Ebola River, from which the disease takes its name. More recent outbreaks occurred in West Africa, and patients who have traveled there or are who have had exposure to individuals who have recently traveled there are at a higher risk for contracting the Ebola virus.

      1. In the left pane, click the History bookmark.

         The right pane scrolls down to the top of the History section of the page.

         

      2. For Is anyone living with you currently ill with any of the above symptoms, click Yes or No to indicate their healthiness.

      3. For Within the last 3 weeks, have you traveled to, or had exposure to someone who has recently traveled to West Africa (Guinea, Liberia, Nigeria, Sierra Leone) or Congo, click Yes or No to indicate your possible exposure to the Ebola virus.

      4. In Which DOMESTIC locations have you traveled to in the 60 days, type the names of any locations within your country that the patient has visited in the last two months.

      5. In Which INTERNATIONAL locations have you traveled to in the 60 days, type the names of any cities and countries the patient has visited in the last two months.

6. Click OK.

   The dialog box closes, and a green triangle appears in the upper right corner of the form button, to indicate that data exists in this form.