Map inventory items to treatments

The Inventory module provides a list of common treatments medical personnel routinely perform. For each of the treatments, an Inventory module administrator can build a list of the inventory items typically used during the treatment, and map those items to the treatment. This list can include item variants (pediatric sizes instead of adult sizes, different needle gauges, and so forth). These item-to-treatment mappings appear as suggested inventory items for restocking a vehicle after it returns from a call, or at the end or beginning of a shift, and helps the medic remember what they used during a call.

For an IV therapy treatment, your agency anticipates that a medic would use an IV start kit, an IV catheter (20 gauge), an IV extension set, and a sodium chloride NaCl 0.9% 10 mL/12 mL IV prefilled syringe. On the Settings > Mappings screen, an Inventory administrator can map these inventory items as the default items needed for an IV therapy treatment. The administrator can also add variant items to the individual default items, such as 16 and 18 gauge IV catheters, sodium chloride NaCl 0.9% in a 1000 mL IV bag, and so forth.

When a medic performs an IV therapy, they later need to restock the used inventory items. On the Inventory list screen, when the medic clicks Manage this vehicle's supplies, clicks View details of this call, and scrolls down to Inventory items used during this call section, the list of items the Inventory module administrator mapped to the IV therapy treatment automatically appears as the used inventory items. If a default item has variants defined for it, a menu field appears with the default item selected. If the medic used something other than the default item during the call, they can click that item's field and choose one of the variant menu options as the item actually used on the call.

        

Note: The medic can override the default items and quantities for a treatment on any call as needed.

    1. Do one of the following.

      • (If you are already working in the ESO Suite) Click the Home icon in the upper left corner of the screen.

        1. In a web browser, go to https://www.esosuite.net/EsoSuite.

          The ESO Suite login screen appears.

        2. Enter your user name, password, and agency name, then click Let's Go.

          If MFA is enabled, the Multi-factor authentication dialog box appears, displaying one or more methods you can use to verify your login credentials. The number of methods that appear in the dialog box depends on what MFA methods your ESO Suite administrators enabled in the Admin module.

          Click graphics
          to open them.

          Information on enabling MFA and specific MFA methods is available in the Admin module online help, in Configure multiple-factor authentication.

          Note: If your ESO Suite administrators have disabled MFA ("opted-out"), this dialog does not appear.

        3. (If the Multi-factor authentication dialog box appears) Depending on which buttons appear in the dialog box, verify your login in one of the following ways.

          1. Click MFA verification via authenticator app.

            The dialog box updates with boxes for entering the numbers of the authentication code, and the ESO Suite sends an authentication code to the authenticator application installed on your device.

          2. Open your authenticator application and note the authentication code currently displayed.

          3. Enter the authentication code displayed in the authenticator application.

          4. Click Log In.

          SMS

          1. Click MFA verification via SMS.

            The dialog box updates with boxes for entering the numbers of the authentication code, and the ESO Suite sends an authentication code to the phone number recorded in your PM records and identified with MFA codes.

          2. Enter the authentication code sent to your MFA-registered phone number.

          3. Click Log In.

          1. Click MFA verification via email.

            The dialog box updates with boxes for entering the numbers of the authentication code, and the ESO Suite sends an authentication code to your agency or department email address, recorded in your PM records.

          2. Enter the authentication code sent to your agency or department email address.

          3. Click Log In.

      The ESO Suite landing screen appears.

      Click graphics
      to open them.

      Note: If MFA is enabled, you can access and manage your MFA options through the PM module, on the Settings > Account page, as described in Manage a user account. If your agency or department has enabled MFA but has not purchased the full-featured version of the PM module, you can access your own MFA settings by clicking Change my Multi-Factor Authentication settings on the landing screen, then using the Settings > Account page that appears. If your agency has not enabled MFA, the Change my Multi-Factor Authentication settings link does not appear on the landing screen.

    2. On the top side of the home screen, click Inventory.

      If your screen or browser window is too narrow to display all your agency's ESO Suite module icons, the More Apps icon appears on the right side of the icon bar. If you click this icon, a menu appears containing additional module icons.

      The Inventory module opens, displaying the Action now page.

      Click graphics
      to open them.

       

       

  2. In the left pane, near the bottom, click the Settings icon.

    The Settings screen appears, displaying the Overview pane on the right. This page provides a summary of the information in the Settings pages. The Overview pane groups the information into drop-downs named Medications, Medical Supplies, Locations, Mappings, and Users. By default, these drop-downs are expanded; however, you can collapse and expand them as needed to view only the information you want.

        

    These drop-downs contain one or more categories within them, to help further organize the information.

    Example: The Locations drop-down contains the Stations, Hospitals, and Vehicles categories, to represent the different types of locations your agency may stock with inventory.

    The numbers on the category summaries indicate how many items that your agency currently has enabled in the item catalog, in each category.

    Example: If the numbers on the card are 44/49, that indicates that your agency has enabled 44 of the 49 available items in the catalog, and tracks the inventory records for those 44 items.

  3. Access the page for setting up item-to-treatment mappings in one of these ways.

    • In the expanded Mappings drop-down, on the Mappings category card, click View.

    • In the left pane of the Settings pages, click Mappings.

    The Mapped treatments page appears on the right. From this page, you can choose treatments frequently performed by your agency's medical personnel, and you can link the medications and medical supplies normally used from the agency's inventory during those treatments.

    1. Scroll down the page until the Mapped treatments section of the page is visible.

      This section contains three columns, letting you filter the treatments into more manageable units of information.

    2. (Optional) From Viewing, choose the number of treatments you want to display on the page.

    3. On the left side of the section, in the Treatment category column, click the filter button and choose the category of treatments you want to work with.

      The treatments listed in the Treatments column update to correspond to the treatments in the selected category. For each treatment in the Treatments column, the right column reflects any inventory items already identified as items used when that type of treatment is performed on a call.

    4. (Optional) In the Treatments column, in the Search treatments field, type the name of the treatment you want to define default inventory items for.

      As you type each character, the list of treatments in the column reduces to only those containing that set of characters.

    5. Your agency may perform blood draws using a particular gauge and length of needle, and local paramedics refer to it as doing a "Mosquito Draw." If this is a name all the personnel instantly recognize, you can use this local reference as the preferred name for the Blood Draw treatment.

      1. In the Treatments column, for any treatment you want to use a "local" or preferred name for a treatment, click Add a preferred name.

        A menu containing an explanation of what a preferred name is appears, with a name field at the bottom.

      2. In the name field, replace the existing treatment name with the local or preferred name your agency would like to use.

      3. Click Save.

        This preferred name appears instead of the standard treatment name when a medic is choosing treatments as part of adding items used in a call.

            

    1. For the treatment you want to add default inventory items for, in the third column, click Add treatment item for treatment name.

      The Treatment item box appears in the third column.

    2. In the upper right corner of the box, in the Search to add items field, begin typing the characters in the name of inventory items you want to automatically link to this treatment.

      As you type each character, a list of items containing that set of characters appears in the drop-down menu that appeared when you began typing.

    3. In the menu, click the item you want to add to the treatment.

      The item appears in the top portion of the Treatment item box.

    4. (If you need variations of the newly added item) In the Search to add items field, search for and select the next item you want to add to this item's list.

      The next item appears in the Multiple variations section in the Treatment item box. Any additional items you add in the same Treatment item box appear under Multiple variations.

    5. Repeat the previous step as many times as necessary to add the variants you want to the default item.

    6. (Optional, to remove an item variant) To the right of the variant item listed, click Remove.

      The variant disappears from the Multiple variations section.

    7. Repeat steps a–f as many times as needed to map additional items and their variations as needed to the treatment.

      • Depending on how much of the default item you want to remove, do one of the following.

        • At the top of the Treatment item box, to the right of the item name, click Remove.

          If there were variants listed the Treatment item box, the default item disappears and the first variant item moves up from the Multiple variations section to become the new default item. If no variants were listed, the entire Treatment item box disappears from the left column.

        • At the bottom of the Treatment item box, click Remove treatment items.

          The entire Treatment item box disappears from the left column.

  6. For each treatment you want to map inventory items to, repeat steps 5–6.